General:  This staff position works directly with the purchasing agents and outside sales personnel in communication, order and quotation processing, and other clerical duties needed for efficient performance of the purchasing department.    

Accomplishing tasks as a purchasing assistant requires a team effort between all departments and all employees.  The #1 objective is to produce a top-quality product and to serve our customers better than our competition can possibly achieve.  You will be successful in your job only if you cooperate with and receive cooperation from your fellow employees within this department and with employees in all other areas of this company.

Essential Job Functions & Responsibilities:

1. Accurately create purchase orders in Agility from confirmed orders, watching costs and quantities.
2. Accurately prepare computer generated sales orders when directed by salespersons and purchasing agents, specifically watching for correct gross margin accuracy.
3. Place orders for products when instructed by purchasing agent.
4. Post materials received accurately, paying close attention to quantities received vs. quantities ordered, as well as product description, as a double check of receiving personnel’s paperwork.
5. Run 12-month history reports on a weekly basis for purchasing agent.
6. Informs appropriate personnel of monthly inventory counts needed and enter the completed counts in Agility and on Excel spreadsheets.
7. Answers and directs incoming calls, as well as perform backup duties for receptionist as needed.
8. Effectively communicate with employees, managers, and customers in person or with the use of the telephone, fax, or email.
9. Reconcile LMC Statement and make daily payments taking advantage of ALL discounts available, acting as a liaison with LMC.
10. Responsible for matching purchase orders with invoices to ensure the accuracy of items ordered.
11. Assist in training new employees.
12. Create and Execute Monthly Price Files as needed.
13. Individually responsible for ordering special product groups.
14. Manage Annual Audit by preparing the necessary documents, creating the SOP instructing the team on details for the audit.
15. Run Monthly Inventory Meetings by creating all the necessary reports for the multiple branches.
16. Read and interpret written information, as well as data presented in numerical or statistical form.
17. Efficiently operate office equipment, including personal computer, phone system, fax machine, copier, etc.
18. Skilled in the use, functions, and features of our microcomputer system, Microsoft Office suite and DMSI Agility.
19. For all equipment which you have been authorized and assigned to use, it is your responsibility to report deficiency and unsafe conditions. You do not use any equipment that is not completely in compliance with safety regulations.             
20. Responsible for reporting unsafe acts of other employees. Failure to report an unsafe or illegal act that you have witnessed is only slightly less serious than the act itself

Additional Responsibilities:

1. On occasion retail and contractor customers and vendors may be in the office areas. They must be acknowledged, greeted, helped and/or sent to proper location for assistance.
2. Dresses and maintains personal appearance as required by your supervisor and Company Policy.
3. You must attend regular and special meetings of your department and company as called.

Essential Physical Requirements:

1. The employee is required to sit for extended periods of time.
2. The employee is required to frequently walk, bend, kneel, stoop, reach, and manipulate objects.
3. Manual dexterity and coordination are required while operating equipment such as a computer keyboard and other standard office equipment.
4. The employee is required to carry, lift, and/or move materials occasionally, most weighing less than 25 lbs
5. Specific vision requirements for the job include close vision and the ability to adjust focus.